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Updated Ticket notification emails

alejandroa over 6 years ago

Hi there,

I'm quite new to the WEB HelpDesk scene so any help is greatly appreciated.

We currently have our Help desk configured with email notifications.

When a ticket is opened(status open) an email goes out to the user.

When a ticket is updated with information and, add notes changed status etc. a notification can be sent out but it needs to be done manually by the tech working on the ticket by ticking the radio buttons in the recipients.

When a ticket is set to status closed and email notification can be sent out but the recipients need to be set automatically before the save and send email is pressed.

The opened ticket notifications is shows a brief message that you have open-ended a ticket

opened ticket.JPG

While the updated and Closed ticket show too much information for the user

closed ticket.JPG

Is there a way to set helpdesk up so that the In progress status Updated ticket notification emails it shows the latest notes somewhere in the beginning of the email so that the user can see what is going on with the progress of their ticket without scrolling through a lot of unnecessary information?

Similarly with Closed tickets we would need the same sort of emails as the opened one but with the closing notes.

Also is there away to automate the recipient radio buttons to always be ticked on the client?

Thanks Regards,

Alejandro Auscarria

Top Replies

fluffy_midnight over 6 years ago +1

Firstly, you can change the client email layout by changing this setting to Simple or re-ordering what information you want to display to them via the Detailed style. If you want to automatically enable…

0 fluffy_midnight over 6 years ago

Firstly, you can change the client email layout by changing this setting to Simple or re-ordering what information you want to display to them via the Detailed style.
If you want to automatically enable the Client in the recipients section of a ticket, you will need to enable this within each level of each Tech Group you have.
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0 alejandroa over 6 years ago

Thank you Fluffy!
That was really helpful! actually I found that if you tick the simple style option instead of detailed, we get the desired effect as well.
Regards,
Alejandro Auscarria
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