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Tickets tied to old inactive client when using the auto create of tickets via email account

We recently turned on the auto-generate ticket based on incoming emails. We have a few users in the system that are having their tickets assigned to an inactive client account (that you cannot find if you search for the client) that has previously had tickets. It seems like these people were once employees, left the university, and then came back to a different department with a different username. The email they are using is in the active AD account and shows in WHD but the tickets are assigned to the old inactive account. Is there a setting I can change to direct it to the new account. 

  • Does the new and old client have the same email address?

  • They did in most cases, but when you search for the person under clients you can't find the old account - it is like it doesn't exist which makes it hard to prove. They only have 1 active directory account. 

  • When you sync with AD do you sync with username or email address?

    If you have two clients with the same email, the WHD will get confused when email replies are send as it will not know which user to add email note to. Additional accounts can also be created at that time, so you might end up with 3 accounts.

    It's tricky to merge clients and their tickets (although it can be done manually which you see them), it would be to get your account sources working correctly, and don't bring in new conflicts.