Is there a way to modernize and maintain compliance at the same time? Yes, absolutely. Many agencies have successfully overcome this challenge, particularly with Office 365, and are successfully modernizing their systems while meeting the required mandates.
Monitoring and Backup Tips
If you’re running Office 365, as many agencies are, your first order of business is to be sure you can monitor, track, and report on Office 365 usage and availability across the agency through a single-pane-of-glass view—the same view through which you can view other monitoring and reporting activity.
Choose a tool to let you monitor all your Exchange accounts, servers, and administrator portal information through one unified view. And be sure your chosen solution will allow you to check, track, and generate Office 365 Exchange reports on mailbox growth and which users may be over quota.
Another important capability: be sure you can get the same level of information about archived mailboxes, inactive mailboxes, mobile devices using Office 365, mailbox groups, and more. Ideally, your solution will provide historical growth charts and corresponding reports to help you get in front of potential issues before they affect end users.
To make backup easier and more efficient, consider a solution with a unified dashboard, private cloud storage, and multiple recovery methods. The goal is to find a tool to let you, the federal IT pro, choose the data and assets you need to protect—physical and virtual servers, workstations, documents, Office 365 Exchange, and OneDrive, for example—and manage them all from a single dashboard. In fact, consider a solution with a multi-tenant hosted console to let you check backup statuses, schedule backup jobs, and recover data across your environment.
For many agencies, moving one or two departments to a cloud-based email system was their first entree into the world of government cloud computing. Today, agencies are amid a much larger consolidation effort, of all email systems—moving everything to a cloud-based environment such as Office 365.
The value is undeniable: one instance of Office 365 allows agency personnel to schedule meetings, share screens, take polls, and realize the full value of the product across the entire organization—not just the already-migrated departments. Time and money saved for larger agencies can be in the many-millions-of-dollars range.
Yet, like any agency system, Office 365 must be monitored and backed up efficiently to realize the full value and be an asset to the agency, not a liability.
To do so, consider a single-pane-of-glass Microsoft monitoring solution with information from any location (on-premises, hybrid-cloud, or full cloud), for any type of email system (on-premises or cloud, such as Office 365), and fast data transfer for faster backups. This combination should have federal IT pros well on their way to removing the complexity from Office 365 monitoring and backup.
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