Almost every large company in existence might have an instance of SharePoint deployed today.
SharePoint boasts of at least 36 million user licenses. Yet, almost no one likes SharePoint.
Some of the popular reasons why most users take to SharePoint are that it’s sometimes available at lower costs or free, plenty of vendors are available to deploy it, the product is construed as being supplied from a reliable vendor, SharePoint was available for a long time so that communities grew around it giving a momentous community development.
Does all that mean that SharePoint is the ideal solution for you? Whether you look out for SharePoint or one of its alternatives, here’s what you should know about it:
SharePoint Can Do What It Can
SharePoint is a very capable toolset for businesses but only when you know – or have the resources – to allow it to deliver what it can. Every corporate tool has its share of problems and it’s own community of detractors.
For enterprise software, specifically, plenty of expectations abound. Companies usually pick a tool and then force the tool to work in a way companies expect. SharePoint is a tool that comes with a rather large ecosystem – tools, resources, communities, tutorials, and documentation. If you are committed to use SharePoint and if you are convinced that this is the tool for your business, you have to work on getting it right and then push user adoption.
SharePoint will take forever to catch up
New collaboration tools have been mushrooming ever since SharePoint surfaced. Although millions of people use SharePoint – and it does manage to deliver a lot – plenty of other tools have mushroom that can give SharePoint a run for its money.
Yet, you’d need a full-sized IT workshop to take advantage of SharePoint. That’s something most small businesses cannot afford. Small businesses, however, can certainly afford any of the many SharePoint alternatives since these tools are more focused, miniaturized, and simple to use. It’s a threat Microsoft is aware of. SharePoint is anything but nimble and that’ll take forever for SharePoint to catch up with.
It’s everywhere but no one knows why
SharePoint 2007 and 2010 versions are in primary use all over the world. It’s the centerpiece of many companies and it’s used for intranet management, content delivery, and tons of other uses. Yet, the overall client satisfaction is quite low, especially with the SharePoint user experience, adoption challenges, and its perceived value. Further, the social, cloud, and mobile extensions leave a lot to desire.
There are alternatives. And more alternatives
SharePoint isn’t the only enterprise-grade solution available for your business; there are many more. The question isn’t about “What’s the best alternative for SharePoint?”
Rather, the right question is: What do you want to achieve? What exactly are you looking for? Incidentally, other solutions exist for everything SharePoint can do.
If a solution doesn’t exist in whole for the entire set of requirements you have, you’d still benefit from a family of tools (used disparately instead of a single solution like SharePoint).
For instance, a SharePoint alternative like WorkZone can accomplish file versioning, project and task management, online project management, online collaboration for business, file sharing, etc.
For Web CMS management, for instance, standalone products such as Wordpress, Wikis, and possibly any other tool could work.
It’s all about figuring out what you want, and then pick the right tools – not the other way around.
Do you use SharePoint? What do you think about it? If given a chance, would you prefer using SharePoint to any of the newer collaboration tools? What other tools do you think make for better SharePoint alternatives for businesses today?