File sharing is common; file sharing is critical; and file sharing is sometimes complex. We perform file sharing all the time in the organization either by peer-to-peer sharing via email, instant message, internal shared drives, etc., or by using FTP transfers and using cloud services. File sharing has always been a simple concept, but when it comes to security of the data in transit and storage, that’s when the doubt seeps in. What could happen during the transfer process? Can someone else intercept it and steal or modify the data? It is possible and happens many times even in large organizations. Not just in file transfer within the organization, but also to parties outside the corporate network. Security is no guarantee in any of these forms of file transfers. Then, there’s the issue of process complexity.
Secure File Transfer
There’s an alternative which is secure file sharing using a manager file transfer server which is secured by FTPS/SFTP/HTTPS and any other organizational security policy and permissions. Within the perimeter of your own network for data storage and FTP server infrastructure, you can transfer files safely and securely between FTP clients (including both computers and handheld devices). That takes the security concern away. Now, to address complexity.
Ad Hoc File Sharing
What you would want in a file sharing process is the simplicity to send and receive files without complicated process and manual labor. Enter ad hoc file sharing – whenever-you-want, wherever-you-want file transfer is a few clicks away!
- Sending a File: When user wants to send a file, all he needs to do is upload the file to a secure FTP server and email the link (with or without password protection) to the recipient. The recipient (whether inside or outside the enterprise network) will receive the email with the link to download the file. If password security is enabled, he’d require to open the file upon entering the password. Sending a file cannot get any simpler over secure FTP.
- Requesting & Receiving a File: And, if you’d like to request a file to be transferred, just use the FTP Client in the MFT server interface to send an email with a secure upload link to the sender (with or without password protection). Once the sender receives this link in his email, he can use it to upload the file to the FTP server, and you’d get an email notification of the completed file transfer. Now, you, the recipient, can just use the click the link in your email and download the file, or use an FTP client interface to do the same thing.
Managed File Transfer
In addition to security and the ease of file sharing, automation and control of the file transfer process will result in more simplicity and operational efficiency. Employing a third-party MFT server will help you gain additional features like event-driven automation, scheduled file transfer, multiple file transfer, large file transfer, file synchronization, side-by-side and drag-and-drop transfer, reporting, virtual folder access, AD sync for permissions, multi-factor authentication, more intuitive FTP Clients and more.
Alongside simplifying and securing your file transfer process, you can also make it powerful and robust to support your growing file transfer needs within your organization. Indeed file transfer is fun when you have the right tool to facilitate it. Only remember to play safe!